[igrav-steering] IGrav Steering Committee Meeting

Sun Jun 19 20:29:07 UTC 2022

Hi all,

I've booked a bunch of rooms:

  *   Lecture Theatre ~150 seater (which should be able to stream camera & AV over zoom)
  *   ~20-seater meeting room
  *   ~60-seater meeting room (possible to split into 2, but single projection system)
  *   ~40-seater meeting room

That doesn't allow for every WG to meet in parallel, but as I recall that's rarely desirable anyway. I should be able to get a few more if we need more rooms, but they start to get spread out a little more (these have the advantage of all being close to one staircase)

I've created a Google Form for registration at https://forms.gle/AdBCA2DcEQmF9LoC9 (preview link - it is in the IGrav Shared Drive under Public Meeting Planning > LVK Sept 2022).

One thing that occurs to me - there's now a cost to this meeting. Rooms are free, but catering is not. I can't remember what happened in July 2019 regarding paying for it. Is it appropriate to include this in LVK meeting costs (I'm on the LOC for the LVK so can ask for that)? It obviously won't be a significant cost compared to the full LVK due to the much smaller group and only being one day - but just wanted to check no one thinks that's inappropriate.

Should we ask for a registration fee for non-LVK members? This is in principle doable, but seems quite a lot of hassle for a relatively small number of people, and this obviously benefits the whole of LVK (as well as others), unless we add an option onto LVK payment system (details of which are still TBC).

Cheers,
Chris

+----------------------------------------------------------+
| Dr Chris North
| -
| Director of Student Recruitment and Admissions
| Head of Public Engagement
| School of Physics and Astronomy, Cardiff University
| -
| Cyfarwyddwr Recriwtio a Derbyn Myfyrwyr
| Pennaeth Ymgysylltu Cyhoeddus
| Ysgol Ffiseg a Seryddiaeth, Prifysgol Caerdydd
| ---
| chris.north at astro.cf.ac.uk<mailto:chris.north at astro.cf.ac.uk> / NorthCE at cardiff.ac.uk<mailto:northce at cardiff.ac.uk>
| +44 (0)29 208 70537
+----------------------------------------------------------+

________________________________
From: igrav-steering <igrav-steering-bounces at lists.igrav.org> on behalf of Joey S Key via igrav-steering <igrav-steering at lists.igrav.org>
Sent: 15 June 2022 16:20
To: Strunk, Amber D. <astrunk at caltech.edu>; IGrav Steering Committee <igrav-steering at lists.igrav.org>
Cc: Joey S Key <joeykey at uw.edu>
Subject: Re: [igrav-steering] IGrav Steering Committee Meeting

External email to Cardiff University - Take care when replying/opening attachments or links.
Nid ebost mewnol o Brifysgol Caerdydd yw hwn - Cymerwch ofal wrth ateb/agor atodiadau neu ddolenni.

Perfect, thank you Amber and Chris!

From: Strunk, Amber D. <astrunk at caltech.edu>
Date: Tuesday, June 14, 2022 at 6:59 PM
To: Joey S Key <joeykey at uw.edu>, IGrav Steering Committee <igrav-steering at lists.igrav.org>
Subject: RE: IGrav Steering Committee Meeting

Joey,

Your email is perfectly timed. Chris and I had to meet today about IPA, and I verified with him that we are set to have the annual IGrav meeting on Friday, September 16, at Cardiff. There will be a coatings workshop on Friday, but we don't think we will lose too many folks to that, so we think we should move forward. Therefore it is a good time for another Steering Committee meeting. Here is a Doodle poll https://doodle.com/meeting/participate/id/ej2vRZ4e<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdoodle.com%2Fmeeting%2Fparticipate%2Fid%2Fej2vRZ4e&data=05%7C01%7Cnorthce%40cardiff.ac.uk%7C3b34974124d24efe012a08da4ee2b1a2%7Cbdb74b3095684856bdbf06759778fcbc%7C1%7C0%7C637909033350896317%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=lZonx%2BU7tz6Z6ICfRJp2O1jtu%2BYoWWusjhFs%2FigNYds%3D&reserved=0>

Best,

--
Amber Strunk (She/Her)
LIGO Hanford Observatory
Outreach Lead
509-372-8248

-----Original Message-----
From: Joey S Key <joeykey at uw.edu>
Sent: Tuesday, June 14, 2022 12:08 PM
To: IGrav Steering Committee <igrav-steering at lists.igrav.org>
Cc: Strunk, Amber D. <astrunk at caltech.edu>
Subject: IGrav Steering Committee Meeting

Hi IGrav,

Do we have an IGrav steering committee meeting coming up in the next few weeks? It would be good to discuss plans for the meeting in September and update the meeting section of the website:
https://www.igrav.org/#meetings<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.igrav.org%2F%23meetings&data=05%7C01%7Cnorthce%40cardiff.ac.uk%7C3b34974124d24efe012a08da4ee2b1a2%7Cbdb74b3095684856bdbf06759778fcbc%7C1%7C0%7C637909033351052529%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=HW2evl%2FNPmCWIm5FyZNEnoJgEcqqPd7Nzvl%2BTTV%2F8rA%3D&reserved=0>

       thanks,

                    Joey

On 5/9/22, 9:01 AM, "igrav-steering on behalf of Strunk, Amber D. via igrav-steering" <igrav-steering-bounces at lists.igrav.org on behalf of igrav-steering at lists.igrav.org> wrote:

    Hi All,

    Just a reminder we are meeting right now.

    https://caltech.zoom.us/j/89577160087?pwd=UVlMM1ViVVdEYmlqc2w3UW0wSXVEUT09

    --
    Amber Strunk (She/Her)
    LIGO Hanford Observatory
    Outreach Lead
    509-372-8248

    --
    igrav-steering mailing list
    igrav-steering at lists.igrav.org
    https://lists.igrav.org/cgi-bin/mailman/listinfo/igrav-steering<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.igrav.org%2Fcgi-bin%2Fmailman%2Flistinfo%2Figrav-steering&data=05%7C01%7Cnorthce%40cardiff.ac.uk%7C3b34974124d24efe012a08da4ee2b1a2%7Cbdb74b3095684856bdbf06759778fcbc%7C1%7C0%7C637909033351052529%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3N6ArqTApYMMl8k0kM3nZAgZBMm1Wc4gPFohi%2BXD0uo%3D&reserved=0>

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