[igrav-steering] Amaldi14 and iGrav satellite meeting

Mon Jun 7 21:07:54 UTC 2021

Dear All, Chris,

I will be happy to help in any way I can. I will have 1 still TBD travel
day during the second half of July but will be generally available.

Zsuzsa

On Mon, Jun 7, 2021 at 12:48 PM Martin Hendry via igrav-steering <
igrav-steering at lists.igrav.org> wrote:

> Hi all
>
>
>
> Unfortunately I now can’t make that slot due to a family commitment that’s
> arisen for the Friday evening UK time – sorry :-(
>
>
>
> Based on the latest from the Amaldi organisers, it looks like they will
> need to use pretty much all of the blocks (including the blacked out
> rectangles in the grid at https://www.amaldi14.org/program.html.   If we
> want to avoid the Amaldi meeting slots entirely, while still also avoiding
> spillage into the weekend, could we consider going for Mon 26th and Tue 27
> th July in  suitable timeslots to align with eastern (for one) and
> western (for the other) timezones?
>
>
>
> I think if we can decide on which days/times we want to go for at the
> meeting on Friday, the Amaldi Organising Committee will be happy to put a
> link to our meeting onto their page – i.e. just as soon as we can pass on
> details to them.
>
>
>
> Cheers
>
> Martin
>
>
>
> *From:* igrav-steering <igrav-steering-bounces at lists.igrav.org> *On
> Behalf Of *Strunk, Amber D. via igrav-steering
> *Sent:* 07 June 2021 17:24
> *To:* IGrav Steering Committee <igrav-steering at lists.igrav.org>
> *Cc:* Strunk, Amber D. <astrunk at caltech.edu>
> *Subject:* Re: [igrav-steering] Amaldi14 and iGrav satellite meeting
>
>
>
> After looking at the response to the Doodle Friday, June 11 at 1200
> PT/1900 UTC seems to be the best time. I will send a calendar invite with
> zoom coordinates shortly.
>
>
>
> Best,
>
> Amber
>
>
>
> *From:* Strunk, Amber D.
> *Sent:* Wednesday, June 2, 2021 11:24 AM
> *To:* IGrav Steering Committee <igrav-steering at lists.igrav.org>;
> Christopher North <northce at cardiff.ac.uk>
> *Cc:* Martin Hendry <martin.hendry at glasgow.ac.uk>
> *Subject:* RE: Amaldi14 and iGrav satellite meeting
>
>
>
> I was thinking it was time for another meeting to work on meeting details
> anyway so maybe we should get on a call next week and flush out what we
> need to do. I have put together a doodle please.
>
>
>
> https://doodle.com/poll/g8fr9y3x6y49b9nf?utm_source=poll&utm_medium=link
>
>
>
>
>
>
>
> *From:* igrav-steering <igrav-steering-bounces at lists.igrav.org> *On
> Behalf Of *Martin Hendry via igrav-steering
> *Sent:* Sunday, May 30, 2021 1:39 AM
> *To:* Christopher North <northce at cardiff.ac.uk>; IGrav Steering Committee
> <igrav-steering at lists.igrav.org>
> *Cc:* Martin Hendry <martin.hendry at glasgow.ac.uk>
> *Subject:* Re: [igrav-steering] Amaldi14 and iGrav satellite meeting
>
>
>
> Hi all
>
>
>
> Sorry for the multiple emails.  I’ve had a further reply from Susan Scott…
>
>
>
> It looks like those last two blacked out rectangles in the Amaldi
> programme are going to be needed for parallel sessions, since there were so
> many abstracts submitted. (Susan had mentioned this already in a previous
> email and I missed it).
>
>
>
> So we should think about when to shift our proposed IGRAV slots too, in
> order to avoid Amaldi.  (At least now we know how the Amaldi calendar is
> calibrated).
>
>
>
> Any suggestions?
>
>
>
> Cheers
>
> Martin
>
>
>
> *From:* Martin Hendry
> *Sent:* 30 May 2021 09:06
> *To:* Christopher North <NorthCE at cardiff.ac.uk>; IGrav Steering Committee
> <igrav-steering at lists.igrav.org>
> *Subject:* RE: Amaldi14 and iGrav satellite meeting
>
>
>
> Hi all
>
>
>
> I had to iterate with our Amaldi colleagues to answer Chris’ question,
> mainly because I don’t think I phrased it clearly enough first time…
>
>
>
> I think it boils down to this.
>
>
>
> In the programme at https://www.amaldi14.org/program.html there are five
> columns, headed 19/07, 20/07, 21/07, 22/07, 23/07.
>
>
>
> In the 19/07 column, for example (containing Session 1, in yellow) we want
> to know if this session take place on 19/07 in Melbourne, Tokyo, Mumbai and
> Rome, and on **18/07** in New York and Los Angeles.  (Chris, did I get
> that right? This is what I’ve re-asked Erin et al).
>
>
>
> I was fairly sure that the above is the case, since e.g. Block 3 (Session
> 2, in orange) on 19/07 then really does take place on 19/07 in all the
> timezones.   *Susan Scott has just confirmed that is indeed the case*.
>
>
>
> So now we know that the calendar is calibrated to Melbourne.  Hence Block
> 1 takes place on the previous day to the date listed at the head of the
> column in Mumbai, Rome, New York and Los Angeles, and Block 2 takes place
> on the previous day to the date listed at the head of the column in New
> York and Los Angeles.
>
>
>
> *So does that mean our proposed IGRAV slots would be the following? (Again
> please correct me if I’ve got this wrong…)*
>
>
>
>    1. *During Amaldi Block 2 in the Thursday 22/07 column* (this is a
>    black rectangle so doesn’t clash):
>
> This means it would take place 2300-0100 UTC (i.e. starting on Wed 21/07
> UTC); 0100-0300 CEST on 22/07;
>
> 1600-1800 PDT on 21/07; 0900-1100 AEDT on 22/07.
>
>    1. *During Amaldi Block 1 in the Friday 23/07 column* (this is also a
>    black rectangle so doesn’t clash):
>
> This means it would take place 1500-1700 UTC on 22/07; 1700-1900 CEST on
> 22/07; 0800-1000 PDT on 22/07;
>
> 0100-0300 AEDT on 23/07
>
>
>
> The above two IGRAV slots don’t clash with any Amaldi slots.
>
>
>
> Cheers
>
> Martin
>
>
>
>
>
> *From:* Christopher North <NorthCE at cardiff.ac.uk>
> *Sent:* 27 May 2021 13:46
> *To:* IGrav Steering Committee <igrav-steering at lists.igrav.org>
> *Cc:* Martin Hendry <Martin.Hendry at glasgow.ac.uk>
> *Subject:* Re: Amaldi14 and iGrav satellite meeting
>
>
>
> Hi Martin,
>
>
>
> The proposal (which is in the current version of the registration form
> <https://forms.gle/EVq3kBRqunJ6oCUB7>) was that we meet:
>
>
>
> Thursday 22 July 2021 Block 2:  2300-0100 UTC (0100-0300 CEST / 1600-1800
> PDT / 0900-1100 AEDT)
> Friday 23 July 2021 Block 1: 1500-1700 UTC (1700-1900 CEST / 0800-1000 PDT
> / 0100-0300 AEDT)
>
>
>
> Based on skipping Amaldi sessions https://www.amaldi14.org/program.html
>
>
>
> However, there's an issue of timezones and dates - specifically whether
> the date is for Australia (AEDT) or UTC, as those are different. If the
> dates are for the time/date in Melbourne, then the UTC date is actually the
> day before - so in Europe & North America the sessions would actually be
> night of *Weds* 21st and afternoon of *Thursday* 22nd (but in Australia
> morning of 22nd, and early hours of 23rd).
>
>
>
> Basically - the table in the link above needs to have the *exact*
> spacetime coordinates specified (either by specifying that the date is for
> a particular timezone, or labelling the left column with "+1 day" or "1
> day" as appropriate.
>
>
>
> If you have a line to Amaldi organisers, could you ask?
>
>
>
> Once that's known, we can add the link to the registration form to
> https://www.igrav.org/ and advertise to igrav-announce and our other
> networks.
>
>
>
> Cheers,
>
> Chris
>
>
>
> +----------------------------------------------------------+
>
> | Dr Chris North
>
> | -
>
> | Director of Student Recruitment and Admissions
>
> | Head of Public Engagement
>
> | School of Physics and Astronomy, Cardiff University
>
> | -
>
> | Cyfarwyddwr Recriwtio a Derbyn Myfyrwyr
>
> | Pennaeth Ymgysylltu Cyhoeddus
>
> | Ysgol Ffiseg a Seryddiaeth, Prifysgol Caerdydd
>
> | ---
>
> | chris.north at astro.cf.ac.uk / NorthCE at cardiff.ac.uk
> <northce at cardiff.ac.uk>
>
> | +44 (0)29 208 70537
>
> +----------------------------------------------------------+
>
>
>
>
> ------------------------------
>
> *From:* igrav-steering <igrav-steering-bounces at lists.igrav.org> on behalf
> of Martin Hendry via igrav-steering <igrav-steering at lists.igrav.org>
> *Sent:* 25 May 2021 17:43
> *To:* IGrav Steering Committee <igrav-steering at lists.igrav.org>
> *Cc:* Martin Hendry <Martin.Hendry at glasgow.ac.uk>
> *Subject:* [igrav-steering] FW: Amaldi14 and iGrav satellite meeting
>
>
>
> *External email to Cardiff University - *Take care when replying/opening
> attachments or links.
>
> *Nid ebost mewnol o Brifysgol Caerdydd yw hwn - *Cymerwch ofal wrth
> ateb/agor atodiadau neu ddolenni.
>
>
>
> Hi all
>
>
>
> I’ve been liaising with the Amaldi Organisers on getting a link to our
> IGRAV meeting onto the Amaldi website, and on when best to schedule our
> meeting too.
>
>
>
> At first Susan Scott (on behalf of the Amaldi LOC) was offering to *
> *embed** our meeting within the Amaldi program, which was a generous
> offer but not that useful really since it would have made it harder – not
> easier – to avoid clashes.  So I iterated on that a bit, thanking Susan for
> offering to do this, but confirming that we really just wanted to make sure
> we avoided the Amaldi sessions (and especially the EPO ones) – i.e. our
> meeting was a “satellite” meeting of Amaldi (but unlike last time we were *
> *also** trying to avoid scheduling it on a weekend),
>
>
>
> So below is a new update from Erin O’Grady confirming the Amaldi schedule,
> but also that there may not a single EPO session for IGrav’s meeting to
> avoid!
>
>
>
> I guess our best plan, then, is to seek to avoid the Amaldi sessions all
> together: I’ve forgotten when we were tentatively aiming to schedule the
> IGrav sessions, but am hoping we can do that….
>
>
>
> As soon as we’re happy with the IGrav meeting registration page (sorry
> I’ve not followed the recent emails; maybe it’s all fine already?) we can
> let Amaldi know and they’ll include a link to us.
>
>
>
> Cheers
>
> Martin
>
>
>
> *From:* Erin O'Grady <eogrady at swin.edu.au>
> *Sent:* 25 May 2021 02:13
> *To:* Martin Hendry <Martin.Hendry at glasgow.ac.uk>
> *Cc:* Susan Scott <Susan.Scott at anu.edu.au>; Yeshe Fenner <
> yeshefenner at swin.edu.au>
> *Subject:* Amaldi14 and iGrav satellite meeting
>
>
>
> Dear Martin
>
>
>
> Susan Scott  has lopped us in regarding adding iGrav meeting details to
> the amldi14 website as a satellite event.
>
>    - If you already have an iGrav meeting webpage please send me the link
>    and I am can add this to our amaldi14 website
>    - We are aiming to give speakers a talk time that is time zone
>    friendly to where they are from,  so it may not be possible to schedule all
>    EPO talks in one single session
>    - A possible solution would be if iGrav scheduled talks outside the 6
>    hours of time that that the Amaldi14 conference will be using (see table
>    below), this would guarantee no overlap with any Amaldi EPO talks.
>    - Once we have finalised the Amaldi program of talks we could include
>    the session times you allocate to iGrav talks in the program, and simply
>    add a link to the iGrav website for further details about the talks.
>
>
>
> Amaldi14 blocks of time:
>
>
>
> *Block 1*
>
> 1:00-3:00
>
> Melbourne
>
> 00:00-2:00
>
> Tokyo
>
> 20:30-22:30
>
> Mumbai
>
> 17:00-19:00
>
> Rome
>
> 11:00-13:00
>
> New York
>
> 8:00-10:00
>
> Los Angeles
>
> 30 minutes
>
>  Poster session after block 1
>
> *Block 2*
>
> 9:00-11:00
>
> Melbourne
>
> 8:00-10:00
>
> Tokyo
>
> 4:30-6:30
>
> Mumbai
>
> 1:00-3:00
>
> Rome
>
> 19:00-21:00
>
> New York
>
> 16:00-18:00
>
> Los Angeles
>
> 30 minutes
>
> Poster session after block 2
>
> *Block 3*
>
> 17:00-19:00
>
> Melbourne
>
> 16:00-18:00
>
> Tokyo
>
> 12:30-14:30
>
> Mumbai
>
> 9:00-11:00
>
> Rome
>
> 03:00-05:00
>
> New York
>
> 00:00-02:00
>
> Los Angeles
>
> 30 minutes
>
>  Poster session after block 3
>
>
>
>
>
> Kind regards
>
> Erin
>
>
>
> *Erin O'Grady | Executive Assistant ARC Centre of Excellence for
> Gravitational Wave Discovery (OzGrav) *Faculty of Science Engineering and
> Technology
> Swinburne University of Technology
> PO Box 218 Hawthorn Vic 3122
> Ph: +61 3 9214 8246 <(03)%209214%208246>
> [image: Image removed by sender.]
>
> (CRICOS Provider 00111D)
> *Please note I work Monday, Tuesday & Thursday*
>
> I acknowledge and pay respect to the Wurundjeri people of the Kulin Nation
> as the Traditional Custodians of the land on which Swinburne Campuses are
> located.  I also acknowledge all Aboriginal and Torres Strait nations
> across Australia, their Elders, Ancestors, cultures and heritage.
>
>
>
>
> --
> igrav-steering mailing list
> igrav-steering at lists.igrav.org
> https://lists.igrav.org/cgi-bin/mailman/listinfo/igrav-steering
>
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